TSheets Integration with Emergent | Build Time Tracking Apps by Prompt

TSheets + Emergent

The TSheets (now QuickBooks Time) and Emergent integration enables construction contractors, field service businesses, and small business owners to build and deploy custom time tracking applications and workforce management automation by prompt, combining Emergent's full-stack vibe coding capabilities with TSheets' GPS-enabled time tracking and employee scheduling platform. This allows businesses to extend their workforce operations, automate payroll processing, sync timesheet and job costing data across systems, orchestrate multi-tool business workflows, and create powerful labor analytics dashboards without complex coding or infrastructure management.

With Emergent, you can:

• Read and write TSheets timesheets, users, schedules, job codes, GPS locations, and payroll data via the REST API.

• Automate timesheet approval workflows with intelligent overtime detection, project allocation validation, and payroll processing sequences.

• Sync employee time tracking and job costing data across multiple platforms including QuickBooks, Salesforce, Slack, Google Sheets, and Trello.

• Trigger real-time automations using TSheets webhooks for events like clock-ins, timesheet submissions, schedule changes, and overtime alerts.

• Combine TSheets with accounting software, CRM systems, project management tools, and team communication platforms in one unified workflow.

• Deploy instantly with secure OAuth 2.0 authentication, encrypted key vaults, versioning, monitoring, and analytics.

About TSheets (QuickBooks Time)

TSheets, now rebranded as QuickBooks Time, is a comprehensive mobile-first time tracking and employee scheduling platform built specifically for construction contractors, field service businesses, and small businesses with mobile workforces who need accurate time capture, GPS verification, and seamless payroll integration. Unlike basic time clocks, TSheets combines advanced GPS geofencing, automated clock-ins, project-based time allocation, and deep QuickBooks integration designed for businesses managing teams across multiple job sites.

TSheets offers:

• GPS geofencing with automatic clock-in triggers when employees arrive at job sites, ensuring accurate time capture and location verification without manual entry.

• Mobile apps for iOS and Android enabling employees to clock in/out, view schedules, submit timesheets, capture job site photos, and receive shift notifications from anywhere.

• Real-time crew tracking across multiple locations with live GPS monitoring, location history, and breadcrumb trails for complete workforce visibility.

• Advanced employee scheduling with drag-and-drop shift creation, template-based schedules, auto-scheduling based on labor needs, open shift posting, and shift trade coordination with manager approval.

• Job costing and project time tracking allowing time allocation to specific projects, clients, tasks, or cost codes with budget tracking and profitability analysis.

• Photo capture at clock-in documenting worksite conditions, project progress, and job completion verification with timestamp and GPS coordinates.

• Timesheet creation, review, and approval workflows with automated notifications for managers and seamless synchronization with payroll systems.

• Overtime tracking and alerts notifying managers when employees approach or exceed overtime thresholds for proactive labor cost management.

• Mileage tracking logging travel between job sites with automatic route calculation and expense reporting for accurate reimbursement.

• PTO management with vacation, sick time, and holiday tracking integrated with scheduling and payroll systems.

• QuickBooks integration syncing timesheets directly to QuickBooks Online and QuickBooks Payroll for automated payroll processing and client invoicing.

• Employee self-service portal providing access to pay stubs, W-2 forms, schedules, and time-off requests through QuickBooks Workforce.

• Team communication tools including shift reminders, schedule change notifications, and in-app messaging for coordination.

• Reporting and analytics dashboards tracking labor costs, project profitability, overtime trends, and employee productivity metrics.

• Compliance features including overtime calculations, break tracking, and audit-ready time records for labor law compliance.

The TSheets API enables developers to:

• Authenticate using OAuth 2.0 authorization code flow with client credentials for secure user authentication and access token management.

• Access REST API endpoints at https://rest.tsheets.com/api/v1/ for managing users, timesheets, job codes, schedules, GPS data, and payroll information.

• Create, read, update, and delete timesheet entries, employee records, job assignments, and schedule configurations programmatically.

• Subscribe to webhooks for real-time event notifications on clock-ins, timesheet submissions, schedule changes, and approval workflows.

• Retrieve GPS location data and geofence configurations for custom workforce tracking and compliance reporting.

• Build custom integrations for project management synchronization, advanced analytics, automated payroll workflows, and cross-platform time tracking.

• Access comprehensive API documentation and code samples via the official GitHub repository at github.com/TSheetsTeam/api_docs.

Why Integrate TSheets with Emergent?

Building custom integrations with TSheets traditionally requires implementing OAuth 2.0 authorization flows, managing webhook endpoints, mapping complex timesheet and employee data structures, handling GPS location data, wiring accounting and project management systems, syncing across multiple business tools, and building dashboards. Each integration can quickly become a full development project with ongoing maintenance overhead.

Emergent removes that complexity:

• Build by prompt: Describe the time tracking app or workforce automation workflow you need, and Emergent automatically scaffolds the UI, backend orchestration, data models, and API integrations for TSheets and any other tools.

• Secure OAuth 2.0 built in: Emergent handles OAuth 2.0 authorization flows, token refresh management, and webhook configuration automatically, with encrypted key storage and environment isolation for development, staging, and production.

• Workforce management-aware data mapping: Emergent understands TSheets' data structure, including timesheets, employees, schedules, job codes, GPS locations, project assignments, and payroll data, helping you map fields accurately across systems.

• Real-time webhook workflows: Event-driven triggers for clock-ins, timesheet submissions, schedule changes, overtime alerts, and approval events, with retries, exponential backoff, caching, and error recovery built in for reliable automation.

• Multi-tool orchestration: Combine TSheets with QuickBooks for payroll automation, Salesforce for client job tracking, Slack for team notifications, Google Sheets for labor analytics, and Trello for project coordination, all in one seamless workflow.

• Secure and compliant: Features include encrypted vaults, role-based access control, audit logs, and environment isolation, suitable for businesses with payroll data privacy and labor law compliance requirements.

How Emergent Works with TSheets in Real Time

STEP 1: Describe your app

Example: "Build a workforce operations hub that captures TSheets clock-ins with GPS verification, syncs approved timesheets to QuickBooks Payroll, tracks project hours in Google Sheets, sends Slack alerts for overtime, and creates Salesforce tasks for job completion follow-ups."

STEP 2: Declare integrations

Say "TSheets + QuickBooks + Salesforce + Slack + Google Sheets + Trello." Emergent sets up providers, OAuth 2.0 authentication flows, webhook configurations, and recommended connection methods automatically.

STEP 3: Secure credentials

Complete the OAuth 2.0 authorization flow for TSheets through Emergent's secure interface. Tokens are stored in an encrypted vault with environment isolation for development, staging, and production environments.

STEP 4: Select workforce data and map properties

Emergent automatically introspects your TSheets data schema, including users, timesheets, clock-in times, GPS locations, job codes, schedules, project assignments, and approval statuses. It then guides you to accurately map properties across systems, such as Employee Name to QuickBooks payroll record, Project Hours to Sheets analytics, GPS Location to Salesforce job site, and Overtime Alert to Slack notification.

STEP 5: Real-time and scheduled flows

Configure webhook triggers for TSheets events like clock-ins, timesheet submissions, schedule changes, and approval completions. Set up scheduled syncs for daily payroll reports, or define on-demand actions like bulk schedule updates triggered by project launches.

STEP 6: Test and preview

Run test queries, simulate webhook payloads, validate timesheet and payroll data mapping, check logs for errors, and let Emergent automatically handle OAuth token refresh and retries.

STEP 7: Deploy

Deploy your app with one click, complete with versioning, monitoring, error alerts, and usage analytics. You can easily roll back to previous versions or iterate on prompts to add new features.

STEP 8: Expand

Add new capabilities like AI-powered schedule optimization, predictive labor cost forecasting, automated compliance reporting, or connect additional tools like ADP, Paychex, or Procore without rewrites. Simply describe what you need, and Emergent adapts your workflow.

Popular TSheets + Emergent Integration Use Cases

1. Build a Payroll Automation System Using Emergent with TSheets + QuickBooks Integration

Overview: Automatically sync approved TSheets timesheets to QuickBooks Payroll for seamless payroll processing, eliminating manual data entry and ensuring accurate employee compensation based on verified work hours.

How it's built with Emergent:

• Write your prompt: Describe the system (e.g., "Sync approved TSheets timesheets to QuickBooks Payroll automatically, match employees to payroll records, calculate overtime, and generate payroll reports with job costing allocation").

• Declare integrations: Choose TSheets + QuickBooks + Google Sheets Integration.

• Share credentials securely: Complete OAuth 2.0 for TSheets and QuickBooks via Emergent's authentication flow.

• Select timesheet data and map properties: Emergent detects TSheets fields like Employee Name, Clock-in Time, Clock-out Time, Job Code, GPS Location, and Approval Status, mapping them to QuickBooks payroll entries, employee records, and expense tracking with automated overtime calculations.

• Set triggers and schedules: Enable TSheets webhooks for timesheet approval events triggering instant QuickBooks payroll updates with scheduled weekly payroll processing workflows.

• Test and preview: Validate payroll sync accuracy, employee matching logic, overtime calculations, and job cost allocation.

• Deploy: One-click deploy with monitoring and error handling.

• Expand: Add automated tax withholding calculations, benefits deduction integration, or payroll compliance reporting.

Outcome: Elimination of manual payroll data entry, accurate employee compensation, automated overtime processing, job-based cost allocation, and streamlined payroll operations without duplicate timesheet management.

2. Build a Project Tracking Dashboard Using Emergent with TSheets + Google Sheets Integration

Overview: Create live, auto-updating Google Sheets dashboards that visualize TSheets labor data including project hours, employee productivity, job costing, overtime trends, and profitability analysis for data-driven project management.

How it's built with Emergent:

• Write your prompt: "Sync all TSheets timesheets to Google Sheets with real-time project hour tracking, calculate labor costs by job, analyze employee productivity, identify overtime patterns, and generate profitability reports."

• Declare integrations: Pick TSheets + Google Sheets Integration.

• Share credentials securely: Connect TSheets and Google Sheets via OAuth 2.0.

• Select labor data and map properties: Map TSheets data including Employee Name, Hours Worked, Job Code, Project Name, Hourly Rate, GPS Location, and Date to Sheets columns with calculated labor costs, productivity metrics, and project profitability formulas.

• Set triggers and schedules: Enable real-time syncing via TSheets webhooks for clock-out events or scheduled daily batch updates for comprehensive project analytics.

• Test and preview: Validate data flow, formula accuracy, chart generation, and metric calculations.

• Deploy: Launch live project analytics dashboard with automated reporting.

• Expand: Add conditional formatting for budget overruns, pivot tables for employee comparison, or automated weekly project manager summary emails.

Outcome: Complete project visibility, real-time labor cost tracking, employee productivity insights, overtime management, profitability analysis, and strategic project planning without manual spreadsheet compilation.

3. Build a Client Job Sync Using Emergent with TSheets + Salesforce Integration

Overview: Automatically sync TSheets job codes and project hours to Salesforce opportunities and accounts for unified client relationship and project management with complete labor visibility.

How it's built with Emergent:

• Write your prompt: "Sync TSheets project hours to Salesforce opportunities, track labor costs by client account, update job completion status, log timesheet entries to activity timelines, and trigger invoicing workflows."

• Declare integrations: Select TSheets + Salesforce Integration.

• Share credentials securely: Authorize TSheets and Salesforce via OAuth 2.0.

• Select job data and map properties: Match TSheets job codes to Salesforce opportunities, employee hours to activity logs, project costs to opportunity amounts, GPS locations to job site addresses, and completion status to opportunity stages.

• Set triggers and schedules: Configure TSheets webhooks for timesheet approval triggering Salesforce updates with automated project milestone tracking.

• Test and preview: Validate job code mapping, hour tracking accuracy, cost calculations, and opportunity stage updates.

• Deploy: Launch unified client and project management with real-time labor synchronization.

• Expand: Add automated invoice generation based on billable hours, project profitability forecasting, or client labor reports.

Outcome: Unified client and labor data, complete project visibility in CRM, accurate billing preparation, automated job tracking, and improved client relationship management without manual data transfer.

4. Build a Team Communication Hub Using Emergent with TSheets + Slack Integration

Overview: Send real-time Slack notifications to managers and team members for important workforce events including late clock-ins, overtime alerts, schedule changes, timesheet approvals, and GPS location exceptions.

How it's built with Emergent:

• Write your prompt: "Post Slack alerts when TSheets detects late clock-ins, employees approach overtime thresholds, schedules change, timesheets need approval, or GPS locations deviate from job sites."

• Declare integrations: Choose TSheets + Slack Integration.

• Share credentials securely: Connect TSheets and Slack via OAuth 2.0.

• Select workforce data and map properties: Map TSheets events like Clock-in Status, Hours Worked, Schedule Changes, GPS Location, and Approval Needs to formatted Slack messages with employee details, project context, and action buttons.

• Set triggers and schedules: Configure TSheets webhooks for instant notifications with conditional routing to manager channels, team channels, or direct messages based on event type and urgency.

• Test and preview: Simulate Slack messages for different workforce scenarios and validate channel routing accuracy.

• Deploy: Activate production workforce notifications with webhook monitoring and retry logic.

• Expand: Add automated schedule adjustment suggestions, employee availability coordination threads, or timesheet approval workflows directly in Slack.

Outcome: Instant team awareness of workforce events, proactive overtime management, faster timesheet approvals, improved schedule coordination, and enhanced operational visibility without constant app monitoring.

5. Build a Schedule Management System Using Emergent with TSheets + Trello Integration

Overview: Convert TSheets project schedules into visual Trello boards with employee assignments, shift tracking, project timelines, and completion status for intuitive workforce and project coordination.

How it's built with Emergent:

• Write your prompt: "Create Trello boards from TSheets project schedules, add cards for each shift with employee assignments, sync completion status bidirectionally, track project progress, and notify teams of schedule changes."

• Declare integrations: Select TSheets + Trello + Gmail Integration.

• Share credentials securely: Authorize TSheets, Trello, and Gmail via OAuth 2.0.

• Select schedule data and map properties: Match TSheets schedules to Trello boards, shifts to cards, employee assignments to card members, project phases to board columns, and schedule changes to automated notifications.

• Set triggers and schedules: Enable bidirectional syncing via TSheets and Trello webhooks for real-time schedule updates and automated email notifications for shift changes.

• Test and preview: Validate board creation, shift card accuracy, employee assignment synchronization, and notification delivery.

• Deploy: Launch visual workforce management with synchronized tracking.

• Expand: Add automated capacity planning, skill-based assignment suggestions, or weather-based schedule adjustment alerts.

Outcome: Visual schedule management, improved team coordination, intuitive project planning, real-time status updates, and enhanced workforce communication from schedule creation to job completion.